Facilities Support Services purpose is to have the expertise and knowledge to be the direct support that allows the entire FPM department to create a positive and safe physical environment that ensures student and staff success.
Facilities Support Services consists of 4 FTE staff and 1 supervisor and provides support for all of the Facilities Planning and Management units to ensure they can provide a positive and safe physical environment for students and staff. Our core responsibilities are: 1. Technical support for the Director and Facilities Planning and Management units. 2. Provide support of and guidance for policies and procedures related to FPM functions. 3. Manage all budgetary and contract items related to FPM. 4. Maintain, manage, and implement District legal & regulatory requirements related to FPM. 5. Track and update District property and building changes. 6. Management and reporting of mandated Community College Chancellor�s Office requirements. 7. Analyze District utility usage, expenses, needs, and future savings. 8. Support of committees related to FPM duties. 9. Provide support to the Bond.
The following are goals from the previous strategic plan and program review and the current status:
• Purchase and implement software for event scheduling. Lack of funding hampered this; continuing to request for this through unit planning process.
• Establish a budget to upgrade technology equipment. Continuing to request for this through unit planning process.
• Employ and train students. Ongoing.
• Provide training to increase skill levels, productivity and efficiency. Some opportunities were accessed. Lack of funding inhibits this efforts.
• Establish a process for collecting and managing project files. Completed.
• Continue use of Project Request Form Process. Ongoing.
• Replace campus key system that is 20 years old. In Progress.
Strategy 1 - Purchase Facility Schedule Module
Purchase and implement the Facility Schedule Module of the Active Data Exchange Calendar or a simular software for event scheduling.
An online form will reduce confusion and staff time spent manually processing requests; expediting the approval process. It will also eliminate the scheduling conflicts due to the class schedule not being incorporated into the facility use schedule. Our office processes over 500 facility use requests a year and many of those requests are not submitted in a timely manner, causing delays in the processing of the requests and creating more probability for errors to occur when coordinating events.
This software will simplfy and centralize a master calendar.
Strategy 2 - Student Employees
Use of student assistants to support all the Facilities Planning and Management activities.
Research has shown that students who are employed on campus have a much higher rate of success in their academic careers.
Strategy 3 - Training
Provide training to increase skill levels, productivity and efficiency. Document and report on training.
Support services are increasingly more complex, requiring higher levels of training. Documentation and reporting allows systematic scheduling of the needed training.
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Strategy 4 - Technology Equipment Upgrade
Establish a budget to upgrade technology equipment in the FPM department.
In order to be efficient the FPM department needs adequate and current technology. This department is required to utilize advanced technology type systems to support District needs and the current equipment is reaching its life cycle. This augumentation will help to purchase new and replace outdated software, and technology equipment.
Strategy 5 - Maintain Staff Level
Maintain current staffing level. Fill positions as they become vacant.
To continue current services supporting 7 departments including Student Transportation, Construction and College Police, the Bond Program, and 3 large District Committees (Safety Committee, Land Use Committee, Facilities Master Plan Committee). Based on the construction program, Facilities is managing a program twice as large as the District general fund in addition to its normal maintenance and operations functions.
None.